Maintaining Supplier's Item Code In the Item master

Frequently, your company's internal item code could be different from the item code your supplier has issued. ERPNext enables you to store and maintain Supplier's Item Codes in the Item Master. This prevents errors in supplier communication and helps them identify items more easily in purchase documents.

1. Updating Supplier Item Code in Item

In the Item Master, in the Supplier Details field, you can enter the item code just as supplied by the supplier.

• One item can have several records of suppliers, i.e., you can have different supplier codes for a single item if it is procured from different suppliers.
• In addition to the Supplier's Item Code, you can also store other supplier-specific information like minimum order quantity, days to get the lead time, and supplier-specific price lists.
• This mapping ensures that every time the item is associated with that supplier in a transaction, ERPNext automatically picks up the right supplier-specific code.

2. Supplier's Item Code in Transactions

In every purchase transactions (i.e., Purchase Order, Purchase Receipt, Purchase Invoice), ERPNext provides a specific field in the Items table for the Supplier's Item Code.

1. The field is hidden by default in the form and in the Standard Print Format.

2. You can display it in transactions by customizing the form:

   • Open any purchase transaction form.
3. Navigate to Menu > Customize, and define a new print format.
   • In the Items table, tap on Select Columns.
   • Check the box for "Supplier Part Number".

After it is checked, the Supplier's Item Code will be displayed in the item grid during purchase transactions as well as in print types like Purchase Orders or Invoices.

Important:

The Supplier's Item Code will be retrieved only if:

1. The Supplier is chosen in the transaction.
2. The Item Code of the transaction is matched with the Supplier's Item Code in the Item Master.

This functionality guarantees that documents provided to suppliers look exactly the way they work, avoiding confusion and making procurement processes smoother.

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