Letter Head In ERPNext
In ERPNext, a Letter Head is used to display your company’s branding—like the name, logo, and address—at the top of documents such as invoices, quotations, and purchase orders. It gives your documents a professional and consistent appearance. Each company can set a default Letter Head, which is automatically applied to all print formats unless changed manually.
The Letter Head master allows you to design the header (and optionally the footer) using simple HTML or by uploading an image. These headers are shown only on printed or PDF documents, not on-screen. The rest of the document layout is managed through Print Formats and Print Headings, which handle the structure, labels, and additional details of the document.
1. How to Create a Letter Head in ERPNext
1. Select: “Letter Head” → “New Letter Head”
Go to the module by clicking:
Home > Settings > Letter Head > New
This opens the form to create a new letter head.
2. Letter Head Name
Field: Letter Head Name
This is the name of your letter head (e.g. company name).
This name will show in the list of available letter heads.
Example: Palmers Production Ltd
3. Disabled (Checkbox)
If checked, this letter head will not be available for selection.
Leave it unchecked if you want to use this letter head in transactions.
4. Default Letter Head (Checkbox)
When checked, this becomes the default letter head for all documents (Sales Invoice, Quotation, PO, etc).
Only one letter head can be default at a time.
5. Letter Head Based On
This defines what the letter head will be based on. Options:
Image – Use a logo/image as header.
HTML – Write custom HTML to design your header.
You’ve selected Image here, so an image file will be attached.
6. Footer Based On
This controls the footer section of your documents.
Options are:
HTML – Add address, contact info, website, etc.
Image – Use an image for footer.
You’ve selected HTML, which lets you write a custom footer.
7. Image
Click Attach to upload your letter head image (usually your company’s branded header).
Supported formats: JPG, PNG, etc.
8. Image Height & Image Width
Optional fields to set the height and width of your image in pixels.
Leave blank to use the image's original size.
9. Align
Choose the alignment of your image:
Left
Center
Right
For instance, you've selected Left, so the image will appear on the top-left of documents.
- Once all details are filled, click the black Save button on the top right to apply the changes.
2. Related Topics
Address Template
Terms and Conditions
Cheque Print Template
Print Headings