Asset Reports
Asset Depreciation Ledger
The Asset Depreciation Ledger report provided by ERPNext gives a very detailed snapshot of organization asset financials as of a range of dates chosen. It makes known such important details as: the original Purchase Amount, individual Depreciated Amounts, accumulated total depreciation, and the net current value of each of the assets. The report plays a vital role in audits and internal reviews of financial status, providing real-time information on an assets depreciation, to enable finance groups to look at the value of their assets and capital budget programs to better plan.
Asset Depreciations and Balances
The Asset Depreciation and Balances report presents a summary of all financial activity related to assets over a particular time period. It reveals statistics like original cost, current value, booked depreciation, and pending depreciation, allowing finance managers to track asset performance and take informed decisions. The report is extremely versatile—users can filter by date, company, asset status, or finance book and display the data grouped either by Asset Category or by individual Asset.
This report enables stakeholders to comprehend the overall monetary effect of fixed assets, facilitates depreciation reconciliation, and is useful at the time of audit or financial year closing.
Group By Asset Category
Grouping by Asset Category provides a top-down perspective to see how different categories such as Electronics, Furniture, or Vehicles contribute to total asset value and depreciation.
Group By Asset
This choice gives a more detailed perspective, showing depreciation information asset by asset, so it is simpler to monitor specific items for budgeting, replacement planning, or sale/scrap determination.
Fixed Asset Register
The Fixed Asset Register is the central database of fixed assets owned or previously owned by the company. It records every asset with information including date of purchase, current status, location, ownership, depreciation schedule, and last activity. The register facilitates easy tracing of assets, particularly beneficial in audits, regulatory requirements, and internal controls.
Assets on the register are under two categories depending on depreciation and lifecycle:
- In Location: Assets already in use or lying at specified locations. These consist of actively depreciating assets.
- Disposed: Disposed or sold assets. The category is used to track assets even after the termination of their lifecycle and offers historical accuracy and traceability.
An accurate Fixed Asset Register is regarded as a best practice in compliance and financial visibility, particularly for asset-intensive industries.
Asset Activity
The Asset Activity report (added in v15) offers a complete chronological history of all events against an asset in one place. It covers purchases, depreciation entries, movements, repairs, maintenance logs, scrap/sale, and adjustments. It comes in handy for operational monitoring and audit trails, with full transparency over each asset's life cycle.
This dynamic, consolidated view helps make better asset management decisions, helps reduce redundancy, and cross-functional departments (IT, Finance and Operations) can see the behavior of the asset throughout its useful life.