Fleet Management
Fleet Management
The Fleet Management module in Human Resources helps your organisation keep track of its vehicles and how much they cost in a smart way. The newest edition of ERPNext contains a module with better capabilities for keeping track of vehicles, keeping track of costs, planning maintenance, and creating reports. Fleet Management helps businesses get the most out of their cars, save money, stay compliant, and make wise choices to improve their fleet operations.
To set up Fleet Management in Frappe HR, perform the following
Get a car ready You can keep track of everything about your car, like its make, model, year, registration number, engine details, fuel type, and insurance. By putting an automobile in a category, you can keep track of how much it is worth and how much it loses value over time. You can use ERPNext to plan regular maintenance, assign drivers, keep an eye on how the vehicles are being utilised, and keep track of things like reminders for insurance renewals and registration. It's easier to report and manage a fleet well when automobiles are set up correctly.
Keep your vehicle logs up to date You should keep note of how many trips each automobile takes every day, including the start and end odometer readings, how much fuel it uses, and how many km it drives. You may also keep track of each car's maintenance, repairs, and accidents. Daily automobile records let you schedule maintenance ahead of time, give you an idea of how well the car is running, how much petrol it needs, and how well the driver is doing. You won't have to worry about malfunctions because ERPNext can automatically inform you of forthcoming service appointments and overdue maintenance.
You can get money back for the costs of your car Make sure to file and keep an eye on claims for gas, tolls, maintenance, insurance, and other car-related costs. ERPNext offers a systematic review process that lets you check and approve all claims before they are processed. The accounting module automatically adds expense claims, so you can manage all of your financial information in one location. The system also lets you set rules about how much you can spend, how often you have to pay for things, and how to group your expenses so you can better manage your money.
Read up on reports about the costs of cars Please explain in full how the fleet works, including the cost of gasoline, maintenance, and the total operating cost per vehicle and per mile. You may build up ERPNext dashboards to show important performance indicators (KPIs) including how often cars are used, how often they need repairs, and how much gasoline they use. You can use these reports to see trends, anticipate how much things will cost in the future, compare how well different vehicles function, and make decisions based on data to make fleet management more effective and save money overall.