Vehicle Log
Vehicle Log
You can use Vehicle Log to enter information about your odometer readings, fuel costs, and service costs. With this module, businesses can keep track of how often their vehicles are used, how much petrol they use, and how much they spend on maintenance. They can also combine these information with the Expense Claim system in ERPNext. Keeping accurate vehicle logs is the best way to manage a fleet, keep up with maintenance, and keep track of expenses.
1. Requirements
Before you may make a Vehicle Log, you need to make the following documents:
Vehicle: Make sure that all vehicles are set up in the Vehicle master so that logs may be linked to the right vehicle.
This makes it possible to connect each log entry to a real car, which makes it possible to keep track of the proper odometer readings, fuel expenditures, and service costs.
2. How to make a Vehicle Log
Go to the Vehicle Log list and click New.
Select License Plate to connect the log to a car and Employee to connect the car to an employee.
Odometer Input Reading data like the date and the odometer (reading) to keep track of mileage accurately.
You can enter optional information about refuelling, such as the amount of fuel, the price of fuel, the supplier, and the invoice reference, to keep track of fuel use and expenditures.
You can also add Vehicle Service Details (optional) to keep track of repairs, maintenance, and service history.
- Keep it.The Vehicle master will immediately get the Model and Make values as soon as the data is saved.
- Making a Vehicle Log makes ensuring that all vehicle movements, fuel use, and maintenance work are correctly recorded for operational tracking and reporting.
3. Characteristics
Frappe HR's Fleet Management feature lets you immediately make an Expense Claim for your Vehicle Expenses. This makes it easier to handle expenses and integrate them into your finances.
3.1 Make an expense claim for vehicle costs
Hit the button that says "Make Expense Claim." You can only see this button when a Vehicle Log is in the Submitted status.
When you click "Make Expense Claim,"
The new Expense Claim immediately fills in the Date, Employee, and Expense Total.
The Fuel Expenses and Service Expenses are combined together to make the Expense Claim Amount.
The employee can then submit the Expense Claim for processing and approval, which makes it easy to integrate fleet tracking with accounting.